Date: March 16, 2020
Information we collect
The types of personal information that we may collect about you includes your name, home address, telephone number, personal e-mail address, billing and account information, information about a client’s legal issues and other information incidental to providing legal advice and services (including personal information about, family members, beneficiaries, directors, officers, employees, adverse parties, parties-in-interest, decision-makers, other professional advisors and our clients’ business partners, investors, shareholders, competitors and customers).
You cannot send us confidential information until we have confirmed in writing that we represent or act for you or your company or organization. Unsolicited emails sent to us from non-clients do not establish a lawyer-client relationship. They may not be privileged and, therefore, are subject to disclosure to third parties.
Please note that if you provide personal information to us about other people (such as your customers, directors, officers, shareholders or beneficial owners), it is your responsibility to ensure that you have provided an appropriate notice to the individuals that you are providing their information to us and that you have also obtained their consent to that disclosure.
We do not knowingly collect information from children or other persons who are under 16 years old.
How we use your information
We may use personal information in the following ways:
Services – to establish and manage client relationships, provide legal advice, perform legal services, fulfill legal duties, and avoid conflicts of interest, including to carry out our obligations under any agreements entered into between you and Woodhaven Law.
Website Use – to reply to requests for information or other questions from visitors to our website and to ensure that content on our website is presented in the most effective manner for you.
Administration – to establish and maintain commercial relationships with clients, suppliers and other third parties, including to issue invoices, administer accounts, collect and process payments, and to fulfill contractual obligations.
Compliance with Law – as permitted by, and to comply with, any legal or regulatory requirements or provisions (e.g. performing client due diligence/“know your client”, anti-bribery, sanctions or reputational risk screening, identifying conflicts of interests) to enforce our legal rights, to comply with our legal or regulatory reporting obligations and/or to protect the rights of third parties.
Other – for any other purpose to which you consent.
Sharing your information
In addition to sharing personal information internally within Woodhaven Law, we may also share personal information with certain third parties such as:
Third-party service providers providing website, application development, hosting, maintenance, and other services to us, and may have access to, or process personal information as part of providing those services for us. We limit the information provided to these service providers to that which is reasonably necessary for them to perform their functions, and our contracts with them require them to maintain the confidentiality of such information;
Law enforcement and governmental entities. We may disclose personal information or other information if required to do so by law or in the good faith belief that such action is necessary to comply with applicable laws, such as in response to a court order, judicial or other government subpoena or warrant, or to otherwise cooperate with law enforcement or other governmental agencies; and
An acquirer, successor or assignee as part of any merger, acquisition, debt financing, sale of assets, or similar transaction, as well as in the event of an insolvency, bankruptcy, or receivership in which information is transferred to one or more third parties as one of our business assets.
Time period for storing information
We will keep personal information for as long as reasonably necessary to fulfil the relevant purposes set out in this Policy Privacy and in order to comply with our legal and regulatory obligations. If you would like further information regarding the periods for which personal information will be kept, please contact us via the contact information set out in the “contact us” section, below.
Location of stored information
Your personal information may be stored and processed in any country where we engage third party service providers. You consent to the transfer of information to countries outside your country of residence, which may have different data protection rules than in your country of residence. While such information is outside of your country of residence, it is subject to the laws of the country in which it is held, and may be subject to disclosure to the governments, courts or law enforcement or regulatory agencies of such other country, pursuant to the laws of such country.
Protection of personal information
We maintain appropriate physical, technical and administrative safeguards to protect personal information against accidental or unlawful destruction, accidental loss, unauthorized alteration, unauthorized disclosure or access, misuse, and any other unlawful form of processing of the personal information in our possession. However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. We cannot ensure or warrant the security of any information you transmit or provide to us, and you do so at your own risk. We also cannot guarantee that such information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or administrative safeguards. If you believe personal information has been compromised, please contact us via the contact information set out in the “contact us” section.
When an individual visitor accesses the Woodhaven Law website, we may use a browser feature called a ‘cookie’ to collect information such as the type of Internet browser and operating system the visitor uses, the domain name of the website from which the visitor came, date and duration of the visit, number of visits, average time spent on our website, pages viewed and number of cookies accumulated. A cookie is a small text file containing a unique identification number that identifies the visitor’s browser, but not necessarily the visitor, to our computers each time our website is visited. Unless a visitor specifically informs us (e.g. by registering for an event or sending us correspondence from the website), we will not know who the individual visitors are.